Available for Office Admin, Hr, PA, jobs with immediate joining

Resume posted by sophie in Admin.
Desired salary: $2,000.00
Desired position type: Full-Time
Location: Dubai Dubai, United Arab Emirates

Contact sophie

Summary

A competent & result-driven executive who strongly believes in accuracy and precision in whatever I do. Focused and hard- working individual with enormous capacity for work and organizational skills, extreme professional background, always on the verge of excelling and tackling new skills for improvement. Past experience includes exposure to client facing roles in Office Management Administration & Hr. duties, labor laws, rules, regulations as well as company policies. Moral, patient, honest, flexible, quick learner, enthusiastic with leadership, and problem solving skills, integrity and dynamic personality, with multi-tasking abilities, good memory, effective time management and great business communication skills which can help develop employees relations in a unique way. Adaptability, Anger Control, building Working Environment Relations, being accurate and attentive are some of the key skills gained throughout the many years of experience.
Moreover, I so possess excellent Microsoft office & Outlook skills as well as Business English Correspondence and I am able to act with none supervision. In addition I am well known for my personality characteristics such as being honest and trustworthy, have good memory skills, not easily affected by stress, hence all the above makes me a power asset to the right environment.
A person who can lead the HR Division to fulfill a broad range of HR functions including payroll solution and a global talent acquisition and management solutions, organization systems, creating policies and procedures systems, handling Employee Relations, On boarding and Orientation and not limited to the above mentioned.
In one sentence, I love to lead, manage, motivate or guide resources to give their best for me or my company.

Education

EDUCATION
• High School Degree – Graduate of 7th General High – School of Piraeus in 1999
• Diploma: subject : Italian Language, Culture – BA LEVEL Italian Embassy Higher Studies Cultural Institute dep/nt of Rome, in Athens 2001-2006 TEACHING LICENSE OBTAINED
• Diploma: subject : Translator-MBA LEVEL – Italian Embassy Studies Cultural Institute dep/nt of Rome, in Athens 2004-2006 ( Faculty Chosen: Translator Law and Labor Law, Tourism & Medical Science)
TRANSLATOR LICENSE OBTAINED

CERTIFICATIONS – DEGREES

• Cabin Crew Training ( UK course of 6 months attendance approved by IATA)
• Business Administration, Office Operation, Marketing ( OAED Greek Government Business Training Center Vocational Training Course Rate: 17/20)
(Including windows, ms-office, e-mail, internet, General Principals of Marketing, Management,, Administration and Hr, Company Operation, Office Organization Creating/ Controlling CRM Management System, SAP/ ERP)
• HR Management –Full course -Learners Certified UAE Government Training Center (2015)
(Includes Labor Law, policies, compensation/ benefits, recruitment & evaluation, employee relations, performance management, etc)

LANGUAGES

• English – Fluent /written & spoken (MICHIGAN UNIVERSITY PROFICIENCY CERTIFICATION) – Teaching level
• European Teaching License of English issued by Ministry of Education.
• Italian – (mother tongue) /written & spoken (PROFICIENCY CERTIFICATION FROM INSTITUTE OF ITALIAN
EMBASSY CULTURE DEP/NT IN ATHENS) – Teaching level
• European Teaching / Translating License issued by Ministry of Education.
• Greek (mother tongue)
• Turkish Intermediate level ( under UNESCO funding program)

COMPUTER CERTIFICATIONS/TRAINNING

• IT & Computers, MS Office Word, Access, Excel, Power – Point, Outlook, internet, use of Publisher
etc. (OFFICIAL MICROSOFT OFFICE DEGREE FROM MICROSOFT/ ICDL)
• Seminar: Import of data, Informatics, Multimedia (CERTIFICATION OF ATTENDANCE/APOPSI VOCATIONAL TRAINNING INSTITUTE)
• Pixlr: photo editing
• Invoicing, stock programs, accounting, Doc Control & Company Data entry of all records, logistics as per the programs of European ERP: MEGASOFT – KEFALAIO, UNISOFT- PRISMA
• OODO ERP Program (Modules of Hr/ Clients- Suppliers/ Warehouse/Invoicing / Attendance etc
• Real Soft ERP (MRs and Hr functions)
• Video Editing (beginner level for marketing on you tube purposes)
• Adobe Pro

OTHER SKILLS
• Ability to adjust in any working environment and be multitasking, team player,
• Knowledge of Labor Law in the local and European Market, implementation/ creation of company policies
• Effective time- management system for office duties.
• Leadership skills, ability to solve customer employees/ or other problems within working environment.
• Gained within the many years of experience: Email etiquette, Technical writing and Business Correspondence, Hr Management, Evaluation, Staff Approaching Techniques & Consultation, On boarding & Interviewing.

Experience

Experience
Title: Executive Office Coordinator Secretary / Tenders Admin (Nov 2017 till present)
& sharing PA duties for the Owner who was busy Businessman with many companies & Art collector)
Kad Construction LLC

• Key Person –in- charge for any administration & office matters, office management, admin duties, offering assistant and coordination to Doc/ control regarding all the records , handling reception as well.
• In charge of all communication (Internal-External), handling all the Business Correspondence, Problem
Solving, Meetings in the MOL, Meetings with Clients or Supplies etc, coordination and key person of communication between out different branches and offering support to different Managers as per the above companies & Branches.
• Offering support to the owner a very busy person who has many companies & properties under his name, offering coordination on travels, monitoring expenses for the companies & personal matters, handling his property, matters, travelling agendas, family arrangements or exhibition demands, handling matters for his personal Art collection & sister companies even out of UAE, being on 24/7 alert to coordinate with whatever his requirements.
• Keeping the Petty cash records for office and others, petrol records etc car related logs
• Keep accurate records for Projects documents, handling suppliers and customers, Invoicing, PO, Commissioning
Invoices, BLs and other documents required for Custom Purposes etc , keep a track on deliveries and Payments; work with the CFO to prepare report of the same till Final Book, working with the Tech Dep/nt on preparing Splir – Price Lists & l related docs
• Monitoring all licenses etc docs of all the companies & properties, coordinating for extensions, renewals etc needed
• Handling Tenders preparation and submissions

Title: Administration Manager (handling both HR/Admin Dept) (Dec. 2016- to till Oct 2017)

in APT (Piling Sub-Contractor based on Projects as Project Site /Admin/Hr Manager (DEWAN Projects, Client AL WASL)
• Key Person –in- charge for any administration & office matters, office management, admin duties, offering assistant and coordination to Doc/ control regarding all the records
• In charge of all communication (Internal-External), handling all the Business Correspondence, Problem
Solving, Meetings in the MOL, Meetings with Clients or Supplies etc
• Handling approved vendor lists, be in touch for new potential options, coordinate for lab results (trial –mix, piles etc samples)
• Preparing Company Policy, Rules & Regulations according to UAE Law Standards, making sure employees comply, keeping records or Employee Review status, Appraisals, issuing Memos etc related cor/nce to assure HR monitoring and a healthy working environment.
• Coordinating with the PRO and the HSE Department for Employee Relations issues, visas, documents etc.
• Handling Recruitment (Internal – external through Agencies)
• Administer compensation, benefits and performance management systems, and safety and recreation programs.
• Identify staff vacancies and recruit, interview and select applicants.
• Allocate Human Resources, ensuring appropriate matches between personnel and handling Employee
Relations, Case Investigations, Policy Implementation etc.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
• Coordinate Project and work close with the Planner and Project Manager for Authorities, submissions,
Communication, documentation, demands of Client/ Consultant, coordinating meetings, agreements with
Suppliers and other sub-contractors or tenders as per the Legal Terms which should be followed, price lists,
Payment arrangements, gathering and negotiating on Quotations, preparing BOQ and Variations, coordinate
with Finance / Procurement for matters such as Performance Bond or Insurances, monthly &weekly reports etc.

Title: Executive handling HR /Admin reporting to Head of HR/Admin (Mar. 2015- Till November 2016)
In H.O of LBG for the ATG & LFC Restaurants | Dubai

• Key Person –in- charge for any administration & office matters, office management, admin duties, offering assistant and coordination to Doc/ control regarding all the records
• Keeping staff records & handling all Hr process for applications, cvs, screaming interviews, preparing the designations and job description as per the needs etc Hr Duties, leaves, approvals, etc
• Organizing the Travelling Schedule / Agenda/ Meetings of the CEO, booking of tickets, restaurants, helping on exhibitions, coordinating with drivers. And outwork employees
• Preparing Company Policy, Rules & Regulations according to UAE Law Standards, making sure employees comply, keeping records or Employee Review status, Appraisals, issuing Memos etc related cor/nce to assure HR monitoring and a healthy working environment.
• Coordinating with the PRO for Employee Relations issues, visas, documents etc.
• Taking care of the whole cor/nce and contacts or requests, etc office needs as Office Manager
• Interacting with clients/ customers/ shipments/ calls and emails related, solutions for difficult situations or problem solving as last means of helping the operations team
• Monitoring records of contacts, stock of products and additionally assisting on the Operations Dep/nt, coordinating orders, delays, etc issues with deliveries, cargo, couriers etc, giving final control and approval before the BD Manager
• Monitoring and offering final control on the closed/ invoiced orders and tracking mistakes of the Accounts Dep/nt on the same
• Keep in touch with all the branches and suppliers UK, Turkey, India etc as per our Clients for any issues,
with products/shipments, meetings, exhibitions etc things to be communicated to the Management

• Administer compensation, benefits and performance management systems, and safety and recreation programs.
• Identify staff vacancies and recruit, interview and select applicants.
• Allocate human resources, ensuring appropriate matches between personnel.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.

Title: SITE ADMIN /HR EXECUTIVE -PROJECT SECRETARY & PA TO THE OWNER (July 2013- Till Mar. 2015)
BHNS ENGINEERING CONSULTANTS (C.C.C. CONTRACTOR & EMAAR CLIENT at BURJ VISTA PROJECT Downtown| Dubai
MIRA Project Reem Community (ARABTECH CONTRACTOR & EMAAR CLIENT) | Dubai
Main Office | Dubai

• Person in charge for any administration & office matters, office organization, admin duties, offering assistant and coordination to Doc/ control regarding all the records
• Keeping staff records & assisting with all Hr process for applications, cvs, leaves, approvals, interviews etc
• Offering same for both Consultant & Client
• Assisting the Project Director during meetings (keeping minutes, reminders etc. coordination)
• Preparing Business Letters issued to/by the Contractor/ Client/ Consultant etc. parties.
• Preparing Weekly/ Monthly reports/ Presentations
• Maintain the work flow and report to Consultant Director Projects/ Client Director Projects
• Contact Person between the CEO / MD /PM and who may wish to meet/contact them.
• Creating and updating all employees’, suppliers’, clients’, projects’ data into ERP system and coordinates with ERP vendor with respect to recertification works.
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print test.
• Summarizes telephone bills (offices, site offices, camps, etc….) and follows-up for payment.
• Allocates and make payments for site personnel telephone allowance.
• Transfers site personnel within divisions.
• Helps labor payroll entry – data entry of time sheets.
• Manages the raising of MRF’s for the needed office supplies.
• Types transmittals, letters and memos of Administration department.
• Maintains Administration Department filing system.
• Generates and prepares all necessary reports and lists at the request of Administration Manager.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• Sends inquiries to sub-contractors of the received MRF from CT and with the corporate office.
• Sends inquires to suppliers/sub-contractors according to the specifications, BOQ’s (Provided by Contracts Officer).
• Follows-up with suppliers/sub-contractors for quotes and collection of quotations.
• Coordinates with the suppliers for proper delivery of the materials & with the accounts for the payment.
• CRM Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc
• Employee Relations – in charge: Coordinating with Hr matters, company policy, working conditions, contracts, labor office etc relevant issues.
• Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.

Title: Sr. Sales Assistant to Shop Manager
After completing the probation moved to H.O in Hr Recruitment/ Employee Relations Team for Massimo Dutti)
(Jan 2010-Up to June 2013)
MASSIMO DUTTI | Dubai

• Attending scheduled meetings for relevant maters, preparing Financial Flow Reports & Sales Progress
• Helping customers and make sure there is pleasant environment and high quality service towards them
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print test.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• CRM /ERP Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Prepare the employee orientation seminars
• Communicate and solve problems with suppliers, cargo companies, handling delays or mistakes on orders, monitoring payments, escalate new offers that show potential.
• Handle petty cash and cashiers closing on shift

Title: Duty Free Assistant to Sales & Operations Manager & Customer Service Executive (Nov. 2009-Up to Jan 2010)
EL. VENIZELOS AIRPORT | Athens Greece
• Attending scheduled meetings for relevant maters, preparing Financial Flow Reports & Sales Progress, Employees Orientation / Training
• Helping customers and make sure there is pleasant environment and high quality service towards them
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print of attendance records.
• Maintains Administration Department filing system.
• Generates and prepares all necessary reports and lists at the request of Manager.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• CRM /ERP Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc

Title: PA /Secretary to CEO– Office Manager- Hr & Admin In Charge ( Oct. 2008-Up to Νοv.2009)
XANTHOS TSALIDIS LTD| Italy Branch

• Translating during meetings in and from English, Greek, Italian
• Client facing role in reception, welcoming them and maintaining record of visits & offer excellent customer service.
• Sensitively coordinating meetings, facilitating the flow of the conversation and making sure that attendants are at their ease.
• Admin duties, correspondence, Manager’s diary, organizing meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customer’s debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Offering Doc/ Control assistance keeping of company records & logs.
• Creating and updating all employees’, clients’, suppliers etc data into ERP system and coordinates with ERP vendor with respect to recertification works.
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print test.
• Summarizes telephone bills (offices, site offices, camps, etc….) and follows-up for payment.
• Manages the raising of MRF’s for the needed office supplies.
• Types transmittals, letters and memos of Administration department.
• Maintains Administration Department filing system.
• Generates and prepares all necessary reports and lists at the request of Administration Manager.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• CRM /ERP Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc
• Employee Relations – in charge: Coordinating with Hr matters, company policy, working conditions, contracts, labor
office etc relevant issues.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
• Conduct exit interviews to identify reasons for employee termination. Represent organization at personnel-related hearings and investigations.

Title: Senior Secretary to the High Level Management – Administration & Office Coordinator (Nov. 2007 – Oct. 2008)
PV. KANELLOPOULOS & ASSOCIATES LAW OFFICE | London UK Branch Bramfield Road

• Person in charge for any administration & office matters
• Translating during meetings in and from English, Greek, Italian
• Client facing role in reception, welcoming them and maintaining record of visits to solicitors.
• Sensitively coordinating meetings, facilitating the flow of the conversation and making sure that attendants are at their ease.
• Offering Doc/ Control assistance, records & logs keeping.
• Basic Accounting: Invoicing, keeping records of clients’ payments & office expenses as well as personal expenses of the owner.
• Creating and updating all employees’, clients etc data into ERP system and coordinates with ERP vendor with respect to recertification works.
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print test.
• Summarizes telephone bills (offices, site offices, camps, etc….) and follows-up for payment.
• Manages the raising of MRF’s for the needed office supplies.
• Types transmittals, letters and memos of Administration department.
• Maintains Administration Department filing system.
• Generates and prepares all necessary reports and lists at the request of Administration Manager.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• CRM/ERP Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc
• Employee Relations – in charge: Coordinating with Hr matters, company policy, working conditions, contracts, labor office etc relevant issues.

Title: Senior Executive Secretary –Administration/ Hr. & Office Manager (Mar. 2004 – Oct. 2007)
TNC LUXURY CAR & BOAT ACCESSORIES | Rome Italy

• Admin duties, correspondence, Manager’s diary, organizing meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers’ debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Offering Doc/ Control assistance, records & logs keeping.
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print test.
• Summarizes telephone bills (offices, site offices, camps, etc….) and follows-up for payment.
• Manages the raising of MRF’s for the needed office supplies.
• Types transmittals, letters and memos of Administration department.
• Maintains Administration Department filing system.
• Generates and prepares all necessary reports and lists at the request of Administration Manager.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• CRM/ERP Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc
• Employee Relations – in charge: Coordinating with Hr matters, company policy, working conditions, contracts, labor office etc relevant issues.
• Represent organization at personnel-related hearings and investigations. Conduct exit interviews to identify reasons for employee termination.
• Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.

Title: Senior Executive Secretary – PA–Administration/ Hr. & Office Manager in the below:

Organization of Commercial Agents of Piraeus in the Hellenic Chamber of Commerce (Government Position in SEAP) Sep. 2000 – Feb 2004

• Translating as needed for internal reports and documentation.
• Interpreting in exhibitions and meetings.
• Offering Doc/ Control assistance.
• Coordinates expiry dates of official documents with employees for renewal and updating records.
• Compiles documents for medical test and finger print test.
• Summarizes telephone bills (offices, site offices, camps, etc….) and follows-up for payment.
• Manages the raising of MRF’s for the needed office supplies.
• Types transmittals, letters and memos of Administration department.
• Maintains Administration Department filing system.
• Generates and prepares all necessary reports and lists at the request of Administration Manager.
• Carries on other Administrative works as assigned from time to time by Administration Manager.
• CRM/ERP Management/ Implementation/ Data process & supporting rest departments according to this system in order to increase renew, shorten sales circles, manage resources, attract & retain customers etc
• Employee Relations – in charge: Coordinating with Hr matters, company policy, working conditions, contracts, labor office etc relevant issues.

* Additional Duties In the Chamber of Commerce /Org. of Commercial Agents SEAP
• Liaison with foreign Chambers of Commerce and Embassies, preparing the President’s speeches and presentations.
• Being PA to the President of SEAP / Also President of China Chamber of Commerce, arranging meetings and personal agenda, keeping MOM in important meetings between Embassies, and VIP guests, attending relevant events and exhibitions
• Organize marketing and promotional plans, following social media etc on behalf of the President, helping on campaigns, building relations with Foreign & Government Affairs

Skills

  • 8 years uae experience and 18 international in total

Specialties

    Problem solving, stress tolerance, Time management, Trustworthy

Spoken Languages

    English Proficiency of Cambridge, Greek native, Italian (excellent), turkish beginner